AIA Japan
March 2, 2007 19:00-22:40
Meeting Minutes

Attendees:
Jun Mitsui(President), Jim Lambiasi (Vice President), Daishi Yoshimoto (Secretary), Wac Kuno (Treasurer), Masami Yonezawa, Geeta Mehta, Yasuyuki Sakurai, Riccardo Tossani, Michel van Ackere, George Kunihiro, Hisaya Sugiyama, Yasuyuki Yanagisawa, Nicolai Kruger, Naomi Tsuyuki, Rio Minami

Location:Pelli Clarke Pelli Office, Tokyo

1. Introduction of new members

1. New members George Kunihiro, Hisaya Sugiyama, Nicolai Kruger, and Yasuyuki Yanagisawa are welcomed to the Board. Nicolai will participate in the meetings, but will not vote concurrently with her husband, Yasuyuki.

2. Confirmation of 2007 calendar

1. Board meetings will be held on Thursdays and Fridays this year. All dates are tentative and subject to change.

3. 5th AHEC Japan Convention

1. 15 AIA Japan Members are invited to this year’s conference, April 25 11:00 to 19:00. Reception 19:00 to 21:00. Good for 6 CES credits. Free of charge. Jim to send email to members for RSVP.

4. Report from Yasu Sakurai regarding Membership Renewal of Affiliates

1. Erco Toto, Marvin Windows, and Daiko have renewed 2007 affiliate status. Others pending.
2. Further measures discussed to boost affiliate membership
   • Michel proposes inviting vendors for joint lunchtime presentation to AIA members in proximity.
   • Board approves corporate logos to appear on front page of AIA Japan website, and to offer event sponsorship opportunities to corporate affiliates.
3. Measures discussed to increase student membership.
   • George proposes student event to advise students seeking study-abroad info. with lecturer like Chiaki Arai.
   • Board approves to invite students to AIA Japan lectures.

5. Report from Jun and Jim regarding meeting at JIA

1. Reciprocal relationship for JIA CPD credits and AIAJ CES credits already in effect.
2. JIA and AIA will work together in promoting the role of the architect
3. 2011 Northwest & Pac. Rim Regional Conference – Tokyo
   • UIA conference is Sept. 25-29 2011. Jim proposes to host the Regional conference Sept. 22-24.
   • Board approves informing JIA and NW&P Regional council of AIA Japan’s interest in hosting 2011 conference.
   • Final commitment to host 2011 conference to be made after feasibility study by steering committee. Members are: George, Yonezawa-san, Riccardo, Jun, Nicolai, Sakurai-san, Tsuyuki-san, Hisaya, and Jim.
   • AIA Japan to invite Hong Kong chapter to November event to acquire know-how.

6. Report from Riccardo regarding Grassroots Conference

7. Report from Geeta regarding TPF-AIAJ Lecture Series and proposal for November Event

1. November 17 is possible date for event tentatively titled “Urban Regeneration for Economic Development”. US Embassy, Temple Univ. Japan are co-sponsors. AIA Japan and Tokyo Planning Forum are potential co-sponsors. Geeta talking with Shinsei Bank in Hibiya to provide venue. Big-name speaker and moderator needed.

8. Request Volunteers for various tasks:

1. CES Director – Jim Lambiasi, Nicolai Kruger, and Daishi Yoshimoto
   • Register CES events on the AIA homepage for CES credits
   • Write notification email and send to all AIA Japan members, put on home page
   • Send in list of event attendees for CES Credits
2. Web Page Director – Daishi Yoshimoto, Yasuyuki Sakurai, and Michel Van Ackere
3. Treasurer's Assistant – Wac Kuno and Michel Van Ackere
4. Green Architecture Representative – Riccardo Tossani
5. Awards Coordinator – Hisaya Sugiyama and Yasuyuki Sakurai
   • Call for entries, decide proposal of selection process
   • Select Judges (Honorary AIA Japan Members?)
   • Conduct awards selection with judges and inform Northwest Pac. Rim Reg.of results for regional awards competition.
6. 2011 Regional Conference Coordinator – Led by 2011 Steering Committee
7. Northwest and Pacific Rim Region Representative – Led by 2011 Steering Committee
8. JIA Coordination Representative – George Kunihiro

9. Report from Wac regarding 2006 Budget

1. Good standing confirmed with balance of 727967 yen.

10. Confirmation of 2007 Budget.

1. Board approves 2007 budget proposed by President with the following adjustments.
   • Website maintenance fee is 15000 yen/month.
   • No travel budget for JIA-AIA meeting this year because JIA conference is held in Tokyo.
   • Allotment of funds for AIA Japan members to attend Regional Conference in Spokane: 200000 yen.
   • Separate AIA Japan phone line at PCP office: 9600 yen. Voicemail option to be studied to relieve PCP office staff workload.
   • Affiliate membership of Wrightian Architectural Archives Japan
   • Proposal for free attendance for AIA Japan members to TPF AIAJ Lectures declined at this time. Taxi fee for lecturers at 10000 yen per lecture for total of 50000 yen annually is approved instead.
   • Allotment of funds for events, including Big Event in November
2. To be discussed and funds allocated appropriately:
   • Awards program: Large budget may be needed if Hon. AIA judges are invited.